Technology in the business world has managed to make the lives of executives, HRs, and administrative assistants much easier. This is true for almost all the departments, including the onboarding team. But what is onboarding? How has technological advancement impacted the employee onboarding process? Let’s find out.
Onboarding is the process that organizations carry out right from the moment a candidate decides to accept the appointment letter and extends until they become highly productive at work.
Good onboarding is essential for the remote work environment, where the employees are physically aloof from the Company. An employee can set the range of her comfort with the new organization based on good onboarding.
To elevate the onboarding process for a hybrid work interface, technology is used. These will help the HR departments, in managing employees and experience a seamless onboarding, thus giving a hand in supporting larger business goals.
The use of automation technologies and centralized digital platforms allows companies to devise a wholesome administrative task set in the pre-boarding stage and maintain track of the documentation. Once all these tasks are over, the managers and HRs can focus solely on the incorporation and engagement of the new hire right from her first day at work.
To navigate the complexities of hybrid work, organizations are taking the help of technologies. Here are some tools which exist to create a seamless onboarding experience:
1.Video conferencing tools:
Video conferencing software is the only way to make remote workers feel connected to the rest of their colleagues. This software tool also shares the advantage of screen-sharing, which helps the supervisors and the IT department to solve an issue a new hire might experience.
2.Onboarding software: The onboarding software tools cast features like:
- Administrative activities
- Provisioning activities
- Employee performance management
- Handling their bank account details
- A platform that recruits can visit for training sessions
3. Intranet: This section of any organization consists of company policies, commonly used company lingo, Company History, departmental data, and employee profiles that a recruit can access to get acquainted with the work environment. This one is more important for remote workers as they do not get the opportunity of meeting their co-workers casually at the cafeteria.
4.Learning management system(LMS): As supervisors cannot train the recruits working remotely in person, an LMS with online courses, Company’s history, and detail about the products and services can be of massive help for the new recruits. They can use it to complete their compliance training and get thorough with the Company details. Employees can also use this platform to master new skills and develop areas critical to the organizational role.
5.HR system: This system possesses the option of self-service that the recruits can use to update personal information. It also has organization charts that every employee uses to update their profiles and help the recruits to know all the departments.
6.Communication tools: Many applications are there that the workers and the new hires can use to have quick chats and comprehend each other. The recruits can also go through chat histories to get an idea of previous achievements and issues the company might have gone through.
7.Performance management system: This software helps supervisors to have information about the strengths and weaknesses of an employee, their career aspirations, and training requirements. The recruits use this system to gather information about the company’s goals and understand how they can contribute to future achievements.
8.Onboarding metrics: Keeping track of the right metrics can improve Onboarding.
Recruits can provide formal feedback throughout the onboarding process. A distinct observation of this feedback over time will assist in identifying the pain points for new employees. Onboarding thus can be optimized to make the experience more effective.
Tracking and evaluating a new hire’s progress throughout employment reveals how effective the onboarding process was and what else needs improvement for more productive employees.
Adopting technology in the onboarding process will make it easier and more advanced. Integrating the new tools into the system makes it simpler to set a recruit for higher productivity fast.